• • This is a space-only reservation. We do not offer additional services.
  • Reservations are processed on a first‑come, first‑served basis
  • Bookings are not confirmed until all agreements, approvals, insurance requirements, and payments are complete
  • We will review your inquiry as soon as possible, but a response may take up to two (2) weeks

How to book 

1. 1. Review availability, rates, and policies on this page
   2. Submit an event inquiry on the form linked above
   3. Complete required agreements and documentation
   4. Receive final confirmation

Space Reservation Fee

• • The base cost to reserve your space, is based on the selected venue, total time (including setup and teardown), and whether the event is during business hours or after hours.
  • View our room rate sheet here.

Additional Fees and Costs

• • Post-Event Custodial Fee: Charged separately when required for events with food and/or beverages. Costs are based on attendance, event duration, and service needs.
  • After-hours Security Fee: Required for after‑hours and weekend events. When applicable, security staff must remain onsite for the full event duration and are quoted separately.

• • Parking Costs: Parking is not included in bookings and defaults to attendee self‑pay. Hosts may request pre‑paid or validated parking as an add‑on, subject to availability and advance coordination.

Cancellations must be submitted at least 48 hours prior to the event. Ending an event early does not reduce fees, custodial costs, or security charges

Aggie Square prioritizes mission‑aligned events that support innovation, community connection, and public engagement.

For select spaces (Assembly Hall, Jewel Box, and Civic Lounge), space use discounts may apply for events that are:

• Free and open to the public
• Hosted by a nonprofit or community‑based organization
• Mission‑aligned or innovation‑related
• Serving priority zip codes near Aggie Square

We also offer a limited number of space sponsorships each month for mission‑aligned events that are free and open to the public.

• Sponsorships and discounts are not guaranteed
• Requests are reviewed on a rolling basis, subject to eligibility and availability
• This policy does not apply to UC Davis‑managed classrooms or conference rooms
• Space fees do not apply to Aggie Square tenants; district tenants receive complimentary shared‑space access

You may indicate interest in sponsorship or discounts when submitting your inquiry.

• Setup and teardown must be included within your reserved time (Example: If your event runs from 1:00–6:00 PM, your reservation must include setup and teardown time (e.g., 11:30 AM–7:00 PM)
• Temporary unloading is permitted at the designated service road.
• Load‑in and load‑out must occur within your reserved time. Event host must be present during set-up. No advance shipping of event materials
• Early or extended access is not available
• It is the responsibility of event organizers to coordinate load-in with external vendors or caterers

Standard Building Access 

Public access is available Monday–Friday, 6:30 AM–6:00 PM.

Weekend and after‑hours access requires advance approval.

• Fee-based, on‑site security is required for weekend or after‑hours events, and provided by UC Davis Health Public Safety Officers (PSOs) starting at $55.00 per hour
• Security staffing must be present 30 minutes prior to and after your event, and cannot be reduced or dismissed early
• Door access schedules must be finalized two weeks before the event
• After‑hours access is limited to the East Entrance between the building and the Aggie Square Parking Garage. Please refer to our access diagram here.

Sternos and open flames are prohibited on-site.

UC  Davis–Affiliated Events

• All catering requests must be submitted to UC Davis Food and Nutrition Services (FNS), as they hold first right of refusal for event catering at Aggie Square for University affiliates
• Please view the FNS menu here. Staffed catering requests should be submitted 60 days in advance.
• FNS Contact Info: If you have an immediate request, please contact FNS during business hours: 8:00 a.m. – 4:30 p.m. by phone: (916) 734-8378. Otherwise, please email all inquiries to: fnscatering@health.ucdavis.edu.
• If FNS declines, Olive and Vine is the only remaining full‑service option. If full‑service catering is declined, private drop‑off catering is permitted. External full-service catering is not permitted.
• Event planners are responsible for setup and cleanup for drop‑off catering with any vendor they choose, but must still follow all campus policies and procedures related to payment.

Non-university Events

• For any events that include the use of UC Davis Classrooms, Breakouts, Workrooms, Conference Rooms, and Collaborative Commons, catering requests must be submitted to UC Davis Food and Nutrition Services (FNS), as they hold first right of refusal for catering in these spaces
• For all other spaces, private drop‑off catering of your choice is allowed.
• Per our Community Benefits Partnership Agreement, Aggie Square is committed to supporting local businesses, and we encourage event planners to view our list of recommended local food and beverage vendors.
• Event hosts are responsible for setup, service coordination, and cleanup

Events serving food and/or beverage will be subject to standard post-event custodial fees. Please provide an accurate description of your food and beverage plans in our inquiry form, so we can provide the best cost estimate possible. 

UC  Davis–Affiliated Events

• Requests must be submitted internally by the hosting department through Tririga.
• The Custodial Services recharge rate starts at $105 per hour for additional cleaning. Work orders must be submitted for events with a 2-week lead time.
• Contact Facilities Management Customer Service at 530-752-1655 7am-4pm, and they will assist you with the request.
• You can also visit https://aggiefacilities.tririga.com/ and submit the request on your own.
• Extended services beyond the scope of the described requests may incur additional fees

Non-university Events

• Standard post-event custodial estimates are provided during the booking process, when applicable.
• Custodial staff are not on‑call unless requested and scheduled in advance.

• • All alcohol service requires an approved permit through the following process:
    • Review alcohol service guidelines on the UC Davis Conference and Event Services website
    • Alcohol Permit Application Readiness Check | Conference and Event Services
  • Permits should be requested a minimum of fourteen (14) business days in advance of your event to allow time for processing. Submission does not guarantee approval, so please submit early.
  • Approved permits are due no later than 48 hours before the event

Parking is not included with event bookings. Aggie Square offers options to pay in advance for attendee parking; all events default to attendee self-pay for parking.

Aggie Square Garage is located at 4480 2nd Avenue, Sacramento

Visit our transportation page for more info on arriving at Aggie Square.

UC  Davis–Affiliate Parking 

• UC Davis Health parking programs and processes apply.
• For parking at Aggie Square, please review the options on the map here.
• Additional information on the Aggie Square Garage.
• UC Davis Health Parking Map

Non-university Visitor Parking 

• Aggie Square Garage is the designated parking location for guests.
• Rates: $8/hour, $20 maximum daily
• Pre‑paid parking options may be arranged in advance

Ability to reconfigure your event space and/or move furniture depends on the venue and may require coordination with our team.

• Fire Marshal approval may be required for major layout changes
  • To view usable space on the first and second floors of Aggie Square, click here.
• All furniture additions or room reconfigurations require advance approval
• For larger and heavy furniture (not on wheels), please specify requests when you submit your space inquiry, and we’ll advise accordingly.
• All furniture must be returned to its original layout following the event.
• Failure to reset the space may result in additional charges.

Use of decor and wayfinding signage is permitted, with noted exceptions below. Please include details about decor or signage in your space inquiry submittal.

• Taping, stapling, or hanging signage on walls, doors, or windows is not permitted
• Aggie Square-approved A‑frames, easels, or stanchions may be used
• Large signage or decorations require Fire Marshal approval
• Balloons are not permitted anywhere on site

AV capabilities vary by room and may include screens, projectors, microphones, HDMI connectivity, and Wi‑Fi.

• Not all rooms offer integrated video-conferencing
• Modification of installed AV systems is not permitted
• AV guides will be provided upon booking confirmation